LuxEpoxyTables planning resource
A Scope Comparison Sheet for Custom Table Quotes
Two quotes for a custom table can describe different purchases even when their headline prices look comparable. One may cover only the tabletop; another may include a base and room placement. Before choosing, put each proposal into the same scope sheet and mark anything that is still unknown.
Give each quote a version and a date
Save the written proposal and record the date, quote reference, currency, and validity period. Compare the versions that refer to the same table brief. If you changed the size or finish between conversations, ask for a revised quote before treating the difference as a price comparison.
Brief reference ___; quote A reference/date ___; quote B reference/date ___; dimensions and units confirmed ___.
Separate the table from the services around it
Use a separate column for each seller. Copy the seller's wording where the description matters, rather than translating it into an assumption. A blank cell means you need an answer; it does not mean that the item is included or free.
| Scope item | Quote A | Quote B | Question to resolve |
|---|---|---|---|
| Top dimensions, shape, and thickness | ___ | ___ | Are both proposals based on the same brief? |
| Wood, resin appearance, and finish description | ___ | ___ | What is specified, and what is a reference only? |
| Base, hardware, and attachment | ___ | ___ | Which parts are supplied together? |
| Drawings, samples, and approval stages | ___ | ___ | Which approvals happen before production? |
| Packaging and transport | ___ | ___ | What destination and service level are quoted? |
| Placement and assembly | ___ | ___ | Who performs each step? |
| Taxes or other stated charges | ___ | ___ | Which amounts are included or excluded? |
| Payment and change terms | ___ | ___ | What happens if the approved brief changes? |
Make timing assumptions visible
Record when the stated lead time begins: an initial enquiry, a deposit, final approval, or another event. Keep production time separate from shipping and delivery scheduling. A date described as an estimate should stay labelled as an estimate in your sheet.
If the table is needed for a room opening or move, state the required date and ask each seller how that date fits its process. Record the answer and any conditions. Do not convert an informal conversation into a delivery guarantee.
Compare the confirmed scope first
Highlight rows where the proposals differ. Ask whether those differences are intentional choices or missing information. A sample, a different base, or a more involved delivery service may explain a difference, but the seller needs to confirm what its quote actually includes.
Keep optional items in their own rows. If an option has not been priced, write “not quoted” rather than assigning a value. Only total amounts expressed in the same currency and covering the same confirmed scope; leave estimates visibly separate.
Keep an unanswered-questions list
Before accepting a proposal, list the unresolved items with the seller's name and the date an answer is needed. Save the final agreed proposal alongside the approved brief. This gives everyone a single record of the purchase being discussed and reduces confusion when several drafts have circulated.
For a starting point when describing your table brief, visit LuxEpoxyTables. Confirm the specification, price, service scope, and timing directly for your chosen table; this worksheet does not describe another seller's offer or promise particular purchase terms.